As promised in my latest video about Tips on Starting a Photography Business (which you can watch below if you haven’t already!), here is my New Photoshoot Workflow Checklist. I use an app called Things, but there are also plenty of free ones on the app store if you want to try them out and find one that suites your needs. This checklist is a template and I create a duplicate copy every single time I have an idea for a new photoshoot.

Sometimes planning a new photoshoot can feel overwhelming with so many things to organise, put together and keep track of. So I find having a simple list like this where I ask myself questions helps me finish planning a photoshoot and making it happen in the most productive way.

Feel free to copy this checklist and use it for yourself! You can change as much as you want around to suite your style of photography and also depending if you do more client shoots compared to shoots for yourself, etc. Please let me know in the comments if you’d like me to share more checklists as I have quite a few workflow sheets similar to this one but for different reasons, such as my process for wedding clients, my process for keeping my office tidy and in working order, my process for creating new YouTube videos and so much more!

And please subscribe to my YouTube channel if you haven’t already! I release new photography related videos every single Wednesday!

Ideas - For a personal photoshoot planned for fun

  • What is the main idea for the photoshoot and final photos

  • What outfits will be used? Style?

  • Where will you find the outfits

  • What location will you shoot in?

Ideas - Photoshoots for clients

  • Find out what style of shoot the client wants - engagement, portrait, e-commerce, campaign? etc

  • Find out what location style the client is after - forest, beach, studio? etc

  • Location scout, send photos of location to client to confirm

  • Ask routine list of questions to client - how many outfits will we be photographing, where will the photos be used? etc

  • Confirm final quote + send invoice with deposit details to lock in date


  • Organise a model

  • Organise a makeup artist

  • Put together the outfits

  • Find the location + address and any parking/getting there details

  • Organise a date to shoot

  • Send Call Sheet to entire team with all information

  • Check weather a couple of days before shoot

Photoshoot Day

  • What kind of weather is it, will this change the idea/theme of the shoot? How can you adapt?

  • What lenses do you want to use today?

  • What is a new technique or idea you want to try today?

  • What do you need to focus on to make this shoot better than the last? (composition, lighting, interacting with model/subject, etc)


  • Download memory cards

  • Backup downloaded folder to 2 places

  • Select/cull photos

  • Colour grade photos

  • Retouch photos

  • Send final invoice if needed

  • Upload final photos to Dropbox + share with team

  • Create blog post of photos + update website

  • Update backups with final retouched photos

If you’re after clean looking edits for your photos similar to the images I edited in this blog post, please check out my Aspen Lightroom Preset!